Notary Process Automation & LegalTech
Transforming notary operations: reducing drafting times from 80 to 5 minutes, dynamically generating deeds, and synchronizing live with public registries and tax authorities.
At Softaki, we modernize the notary experience by automating high-volume document drafting and verification workflows. We turn complex tasks taking 80 minutes into seamless 5-minute workflows, eliminating human typos and establishing live connections with official government registries.
WHY AUTOMATE YOUR NOTARY OFFICE WITH SOFTAKI?
Specialized legal technology engineered to accelerate each stage of notarial processing with maximum legal compliance.
- Drastic Time Reduction: Drafting and verification steps taking 80 minutes are completed in just 5 minutes.
- Dynamic Document Engine: Automated generation of public deeds, minutes, protocols, and kardex logs using smart variables.
- Official Registry Lookups: Real-time queries with National Identity Registries (RENIEC), Tax Authorities (SUNAT), and Insurance databases.
- Automated Public Registry Tracking: Continuous tracking of title deeds in Public Registries (SUNARP) with automated status alerts.
- Live Case Management Portal: Centralized dashboard for reviewing attorneys, notaries, and clients to check transaction progress.
- Zero Typographical Inconsistencies: Automated data extraction preventing errors in names, identity numbers, and property records.
- Full Audit Trail: Granular transaction history of every edit, signature, and validation across digital notary files.
Core Modules for Modern Notary Practices
Dynamic Public Deed & Minutes Generator
Instant generation of official public instruments from structured case data and customizable notarial rules.
Multi-Source Identity & Tax Verification
Bots and APIs that verify personal identities, marital status, corporate tax statuses, and insurance policies in real time.
Public Registry Tracker & Live Status Alerts
Automated monitoring of title entries, observer notes, tax assessments, and recorded registrations with instant notifications.
Digital Kardex & Signature Scheduling
Streamlined control for collecting grantor signatures, assigning case reviews to attorneys, and sending automated WhatsApp alerts.
OUR NOTARY IMPLEMENTATION METHODOLOGY
We review your office's operational workflows to integrate automation seamlessly, without interrupting daily customer service or compromising legal validity.
LegalTech Deployment
- Notary Workflow Mapping : Identifying repetitive high-volume legal acts for prioritized template automation.
- Secure API Integration : Setting up encrypted connectors with public identity and tax databases.
- Template Parameterization : Customizing templates for minutes, deeds, and certifications with dynamic logic.
- Team Training & Support : Dedicated training for front desk, paralegals, reviewing attorneys, and certifiers.
WORK METHODOLOGY
Our projects in
6 stagesDefinition through analysis
In the first meeting, we define the program with the client and set specific expectations related to the project. Site visits allow us to identify strengths, orientations, and key elements of the terrain or construction to be addressed. This analysis is essential and will guide the first sketches with a clear vision of the project challenges.
Project conceptualization
At this stage, we transform the initial analysis into concrete ideas and preliminary sketches. We work on different concepts that meet client requirements and expectations, considering functionality, aesthetics, budget, and technical feasibility.
Detailed design and planning
Once the concept is selected, we develop detailed designs and technical specifications. We create interactive prototypes, wireframes, or mockups depending on the type of project, allowing a clear visualization of the final product before implementation.
Development and implementation
In this phase, we execute the work plan, developing all the necessary components according to the specifications. We maintain constant communication with the client to ensure implementation meets expectations and make adjustments if necessary.
Testing and quality control
We carry out comprehensive testing to ensure all aspects of the project function correctly. We verify usability, performance, and compatibility, making sure the final product meets established quality standards.
Delivery and ongoing support
We finalize with the delivery of the completed project and provide training if needed. We offer post-implementation support to resolve any issues and ensure the long-term success of the project.
FREQUENTLY ASKED QUESTIONS
Find answers to your questions about our Automation Services at Softaki.
What is process automation?
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What is the difference between process automation and RPA?
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